The human resource generalist performs duties at the professional level in some or all of the following functional areas: onboarding, employee relations, training, recruitment/employment, affirmative action, employment law compliance, benefits management, policy implementation. This position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. The generalist must be sensitive to corporate needs, employee goodwill and the business needs.
In this position, it is critical that the employee be confidential, organized, detail oriented and able to prioritize their responsibilities in this ever-changing environment as the duties are assessed on a daily sometimes hourly basis.
Human Resources Generalist - Essential Duties & Responsibilities include, but are not limited to, the following:
Acts as an employee relations specialist.
Maintains compliance with federal, state and local employment and benefits laws and regulations.
Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner. Notifies CEO of unemployment hearings as necessary.
Reports, maintains and monitors all workers' compensation case files; follows-up on open cases.
Ensures compliance with USCIS Form I-9 Employment Eligibility Verification.
Assists with recruitment tasks as needed (posting, reviews applications, interviews).
Maintains applicant documentation as dictated by governing agencies.
Maintains all employee personnel files.
Maintains company organization charts, job descriptions and the employee directory.
Maintains human resource information system records.
Assists in evaluation of reports, decisions and results of department in relation to established goals.
Recommends new approaches, policies and procedures to continually improve efficiency of the department and services performed.
Monitors tardy and absenteeism reports and ensures proper documentation on employees who have excessive tardiness or absenteeism problems.
Reports vacation, sick, personal day and holiday use to payroll and scheduling.
Partners with employees and management to communicate various human resource policies, procedures, laws, standards and other government regulations.
Participates in administrative staff meetings and attends other meetings.
Prepares and maintains the employee handbook and the policies and procedures manual.
Participates in developing department goals, objectives, and systems.
Maintains and coordinates employee recognition programs.
Monitors career-pathing and professional development program.
Facilitates or provides training (including new-employee orientation) to the workforce.
Distributes and monitors employee performance evaluations and ensures they are done promptly (i.e., three months, six months, one year and yearly thereafter).
Updates, monitors and maintains eligible salary adjustments/increases.
Administers the compensation program; monitors the performance evaluation program and revises as necessary.
Monitors employee eligibility for benefits plans. Reviews benefits with employees and processes enrollment, cancellation or changes.
Organizes and manages annual open enrollment communications and election process.
Maintains and distributes list of new and canceled employees under each benefit plan.
Verifies benefit billing accuracy and processes for payment.
Administers COBRA for group health plans.
Coaches, counsels and guides managers before executing employee disciplinary actions.
Manages and tracks all employee disciplinary action.
Represents management in investigating, answering and settling grievances, by arranging and scheduling grievance hearings between personnel, supervisor and the management team.
Responds to employee relation issues such as employee complaints, harassment allegations and civil rights complaints.
Conducts exit interviews, analyzes data and makes recommendations to the management team for corrective action and continuous improvement.
Works with CEO and leadership team on initiatives related to organizational development, culture, employer outreach/volunteering.
Acts as the office administrator.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma (equivalency certificate).
3- 5 years of Human Resources Exposure / Experience.
Courteous when dealing with employees & external organizations.
Highly Confidential due to the sensitivity of data.
Able to perform responsibilities with reasonable speed and accuracy.
Well organized and able to carry out assignments with moderate supervision.
Global & Cultural Awareness.
Knowledge, Skills & Abilities (KSA’s):
High energy level, comfortable performing multifaceted projects in conjunction with normal activities
Strong organizational skills
Able to handle multiple tasks of varying degree of importance
Participative management style - advocates team concept, while being comfortable working independently as a self-starter
Ability to get along well with diverse personalities – tactful – mature – flexible. Both internal & external relationships.
Ability to establish credibility & be decisive ? but able to recognize & support the organization's preferences & priorities
Results & profit oriented with the ability to balance other business considerations
Strong Employee Relations skills
Requires responsibility, initiative & the ability to recognize opportunities & seize them.
Varying degrees creativity & latitude is expected
Open Minded; able to set aside personal feelings
Ethical, patient, good people skills, team player
Strong, thorough knowledge of State & Federal Laws & Regulations
Strong knowledge of standard or commonly used concepts, practices & procedures
Strong analytical & reasoning abilities
Strategic development & planning skills
Keeps abreast of current trends & practices in field of expertise
Strong numeric skills
Relies on experience & judgment to plan & accomplish goals
Able to maintain confidential information, both verbal & written
Able to communicate with all levels of employees & clients, including decision-makers
Strong writing skills
Ability to communicate complex transactions in simple, understandable terms
Able to develop & deliver presentations
Able to lead, direct, motivate others
Good team building skills
Must take initiative & ownership
A change agent
Able to Coach/Mentor/Teach
Strong computer skills
Microsoft Operating System Applications
Able to meet deadlines
Able to plan short & long term
Able to work in a fast paced & rapidly changing environment
Accuracy & precision, interest in business, organized, willingness to follow recommended policies & procedures
Additional Salary Information: Salary TBD. We offer a comprehensive benefits package and an excellent work environment!
Toad&Co was founded on the idea of creating versatile clothes that can take you just about anywhere and inspire you to live your fullest life. From our headquarters in Santa Barbara, CA we do our best to make choices that are socially and environmentally smart so our customers never have to choose between living well or doing good.